Requirements Management Plan

1. Purpose

This Requirements Management Plan defines how project requirements will be:

• Collected: Gathered from stakeholders and sources
• Analyzed: Evaluated and refined
• Documented: Recorded in standardized formats
• Prioritized: Ranked for implementation
• Traced: Linked from source to delivery
• Controlled: Managed through change processes
• Validated: Confirmed to meet stakeholder needs
• Verified: Ensured to be correctly implemented

The plan ensures all stakeholder needs are captured, understood, and delivered throughout the KODA project lifecycle.

2. Requirements Management Overview

2.1 Requirements Philosophy

The KODA project follows an Agile-Hybrid approach to requirements management:

• Baseline Requirements: Phase-level requirements defined upfront (documented in comprehensive features document)
• Iterative Refinement: Detailed requirements elaborated just-in-time during sprints
• Continuous Validation: Regular stakeholder feedback and acceptance testing
• Controlled Changes: Formal change process for baseline modifications

2.2 Requirements Sources

2.3 Requirements Hierarchy

Level 1: Business Objectives
    └─ Level 2: Business Requirements
        └─ Level 3: Functional Requirements
            └─ Level 4: User Stories
                └─ Level 5: Acceptance Criteria
                    └─ Level 6: Test Cases

3. Requirements Categories

3.1 Functional Requirements

Definition: What the system must do - specific behaviors, features, and functions.

3.2 Non-Functional Requirements

Definition: How the system performs - quality attributes, constraints, and standards.

3.3 Technical Requirements

3.4 Business Rules

Definition: Organizational policies, regulations, and operational constraints.

3.5 Constraints & Assumptions

Constraints (limitations that must be accepted):

Assumptions (believed to be true, must be validated):

4. Requirements Collection Process

4.1 Collection Techniques

4.2 Requirements Elicitation Schedule

4.3 Requirements Documentation Standards

User Story Format (for Agile backlog):

As a [user role],
I want [goal/desire],
So that [benefit/reason].

Acceptance Criteria:
- Given [context], when [action], then [expected result]
- Given [context], when [action], then [expected result]

Definition of Done:
- Code complete and peer-reviewed
- Unit tests written and passing
- Integration tests passing
- Documented in API docs (if applicable)
- Deployed to staging and tested
- Product Owner acceptance

Feature Specification Format (for complex features):

Feature ID: [F-XXX]
Feature Name: [Descriptive name]
Priority: [Critical/High/Medium/Low]
Phase: [1/2/3]

Description:
[Detailed feature description]

Business Justification:
[Why this feature is needed]

User Impact:
[Who benefits and how]

Functional Requirements:
- [Requirement 1]
- [Requirement 2]

Non-Functional Requirements:
- [Performance, security, etc.]

Dependencies:
- [Other features, APIs, integrations]

Assumptions:
- [Any assumptions made]

Open Questions:
- [Unresolved items]

5. Requirements Analysis & Documentation

5.1 Analysis Process

5.2 Requirements Attributes

Each requirement shall be tagged with the following attributes:

5.3 Requirements Repository

Primary Tool: Jira (or Azure DevOps)

KODA Project
├── Epics (high-level features)
│   ├── Epic 1: User Authentication
│   ├── Epic 2: Booking System
│   ├── Epic 3: Golden Opportunities
│   └── ...
├── User Stories (functional requirements)
│   ├── US-001: Register with phone number
│   ├── US-002: Verify phone with OTP
│   └── ...
├── Tasks (implementation details)
│   ├── Task: Design database schema
│   ├── Task: Implement API endpoint
│   └── ...
└── Bugs (defects found during testing)

Supporting Documentation:

• Comprehensive Features Document: KODA_COMPREHENSIVE_SCREENS_AND_FEATURES.md (master reference)
• API Specifications: OpenAPI/Swagger documentation
• Architecture Diagrams: System architecture, data flow, integration diagrams
• UI/UX Designs: Figma files with prototypes and design specifications

6. Requirements Prioritization

6.1 MoSCoW Method

All requirements are categorized using MoSCoW prioritization:

6.2 Prioritization Criteria

Priority Score = (Business Value × 0.3) + (User Impact × 0.25) + 
                 (Technical Dependency × 0.2) + (Risk Reduction × 0.15) + 
                 (1 / Effort × 0.1)

6.3 Phase-Level Prioritization

7. Requirements Traceability

7.1 Traceability Matrix

Purpose: Link requirements from origin to delivery to ensure nothing is lost.

Business Objective → Business Requirement → Functional Requirement → 
User Story → Test Case → Code Commit → Deployment

BO-001: Increase customer retention by 20%
  └─ BR-001: Implement loyalty program
      └─ FR-001: System shall track points per transaction
          └─ US-001: As a customer, I want to see my points balance
              └─ TC-001: Verify points display after purchase
                  └─ Code: LoyaltyService.php, PointsWidget.dart
                      └─ Release: v1.2.0 (Phase 2)

7.2 Traceability Matrix Format

7.3 Bidirectional Traceability

8. Requirements Change Control

8.1 Change Control Process

8.2 Change Request Process

8.3 Change Control Board (CCB)

9. Requirements Validation & Verification

9.1 Definitions

9.2 Validation Techniques

9.3 Verification Techniques

9.4 Acceptance Criteria

Definition of Done (DoD) for user stories:

Definition of Done (DoD) for phases:

10. Requirements Management Tools

10.1 Tool Stack

10.2 Jira Configuration

Issue Types:

• Epic: Large feature (e.g., "User Authentication System")
• User Story: User-centric requirement (e.g., "As a customer, I want to...")
• Task: Technical work item (e.g., "Create database schema")
• Bug: Defect found during testing
• Change Request: Baseline requirement change

Workflow:

To Do → In Progress → Code Review → Testing → Done
                        ↓
                   Blocked (if issues)
                        ↓
                  Back to In Progress

Custom Fields:

• Phase: 1, 2, 3
• Component: Backend, Mobile, Web, CORE, DevOps
• MoSCoW Priority: Must, Should, Could, Won't
• Requirement Type: Functional, Non-Functional, Technical
• Test Coverage: Linked test cases

11. Roles & Responsibilities

11.1 RACI Matrix for Requirements Management

Legend: R = Responsible, A = Accountable, C = Consulted, I = Informed

11.2 Role Descriptions

12. Requirements Metrics

12.1 Key Metrics

12.2 Reporting

Weekly Status Report (to Project Manager):

• Requirements completed this week
• Requirements in progress
• Blocked requirements (with reasons)
• New change requests submitted
• Change requests approved/rejected

Monthly Dashboard (to Executive Sponsor):

• Total requirements by phase and status
• Requirements stability trend
• Change request trends
• UAT pass rate trends

12.3 Red Flags